Document Destruction Service: Whatever Happened To The Paperless Office?
Document destruction service: sometimes when you are putting your confidential documents into the shredding bin – do you ever ask yourself what happened to the paperless office that we were all promised and probably all expected? Think about it – how rare is it to see someone reading a newspaper or magazine on the train or bus on your daily commute to work. I bet it is almost extinct – with people glued to their iphones and tablets. However, for some reason – the standard office has not seen the same transformation.
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Document destruction service – why has adoption of an e-office approach been so slow?
The introduction of electronic communication has been going on for over 50 years.
According to the Canadian newspaper the Globe and Mail: “In 1975, Xerox engineer George Pake told BusinessWeek that future office desks would include a “TV-display terminal with keyboard” that could call up reams of documents, files, mail and messages. “I don’t know how much hard copy [paper]I’ll want in this world,” he said.”
Statistics Canada reported in 2006 that Canadians’ paper consumption “more than doubled between 1983 and 2003” and that “the production and use of paper products is at an all-time high.”
There have been new business springing up also to help companies reduce paper in the office. Itpro.co.uk reported that: “In the United States, Earth Class Mail receives your snail mail and then scans and e-mails it to you so you can decide whether to have the company e-mail the contents, shred the letter, or ship it directly to you. (It currently only offers P.O boxes in the U.S. and some European countries.) Another company, Shoeboxed, will scan, categorize and digitally archive all of a company’s paper receipts. Apart from these offerings, most cable, phone and cellphone companies now offer electronic billing via e-mail. Some also charge customers a fee for paper billing.”
Harold Esche, chief information officer at the University of Calgary. Three years ago, his department evaluated paper use at the school and discovered it was producing 72 million pieces of paper each year, the equivalent of a stack 30,000 feet high. The university then entered into a partnership with Xerox to reduce the use of paper. The school upgraded to more efficient printers, forced double-sided printing on campus, and educated staff, among other measures.
“In three years we’ve moved from 72 million down to 50 million pieces of paper per year,” Mr. Esche says. “But that’s still 20,000 feet of paper.”
When companies try to move to paperless – the issue is often that they are held back by the weakest link – i.e. if some customers can not accept electronic invoices or want to pay by check – then it is hard to transition. The technology is there but the issue is often practises outside your control that hold it back. In the mean time – you will likely still require a reliable document destruction service.
See our blog on confidential document shredding.
See our blog on the future of waste management service.